An individual knowledge management system is a lately introduced concept. It is a assortment of processes and tools which enable you to gather, classify, shop, search, retrieve and discuss knowledge in your working living. You can think of it as a bottom part up approach to knowledge administration for knowledge workers for example procurement professionals. If you have a powerful and effective personal information management system, you are more likely to improve your productivity as you will have as much information as you need when you need it to carry out your own tasks. Here are seven common components of such a system.
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1. Learning: If you are to improve your current productivity as a knowledge employee, you need to be a life-long student. Skills and knowledge possess a shelf-life and can quickly become out-of-date. You need to adopt a routine of continuous learning and discover what you need to know to become a better and much more productive procurement professional. Evaluation web sites that offer training courses and find out what is on offer that would fill up a gap for you. Read specialized journals both for procurement and also the industry you are in. Produce a studying plan and talk to your HUMAN RESOURCES department - can you obtain funding from your organisation to cover it? After all, it is an investment decision for them as much as for you.
2. Information triage: there is a worldwide explosion of information available to you each on-line and off-line. This could lead to "paralysis by analysis" setting in. What you need is really a process for understanding what info is important for a given job; very much like a triage health professional sorting out which patients have to be seen in what order based on the severity of their case.
3. Networking: this gives you entry to the people who have the knowledge that you might want. Networking does not happen immediately. You need to be organised so when you meet someone new, make sure that you request intelligent questions about their specialization and listen closely to the solutions. When you get home enter the information into a system - the spreadsheet will do. That way you will soon access the details of the individual who can tell you what you need without having you having to scratch the head to remember who the person had been and where you met all of them. Also, use online social networking groups to build up your hyperlinks and do not be afraid to ask other people for introductions to people these people know who could be ideal for you.
4. Research: if you choose not have all the information you need to be effective you need to do some research. Begin by posing the right questions -- avoid closed questions that just elicit a "yes" or even "no" answer. Instead put in doubt that begin with "how" or perhaps "explain". Check that the people you might be talking to have the right degree of experience and knowledge to reply to your questions credibly. Do not foundation your research on the views of the limited number of people as it may not really give you the depth and width of analysis that you need.
5. Marketing communications: If you are to be productive it is necessary that you get your ideas across rapidly and efficiently. In other words, you will need good communications skills. This particular covers speaking, writing as well as presentations. Remember that good conversation is a two way procedure. You not only need to get your factors across in a succinct and also memorable way but you should also make sure that your audience offers understood you. So , motivate questions and pay attention to body gestures that may tell you that there is too little of understanding.
6. Creativity: individual productivity is not about the amount of tasks that you complete within a given time period. The effectiveness of your own personal output is the key. This is where creativeness comes in. Can you find a much better way of adding value? There are a variety of tool and methods generally available that you can use to assist release and hone your personal creative skills. Just search for "tools for creativity" inside a search engine.
7. Continuous enhancement: no matter how good your personal efficiency is at the moment, it can be enhanced. Set yourself targets to increase advance your knowledge in each one of the areas covered in this article. Consider where waste occurs in every one of them (for example, how you retail outlet and retrieve the knowledge you might have gathered) and use your imagination to eliminate it.
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